VXM CONSULTING · SINGAPORE

Your operations,
running on autopilot.

We build AI-powered workflow automations for Singapore SMEs — so your business runs faster, follows up smarter, and stops losing revenue to manual admin.

TALK TO US See our work
SCROLL
7
Industries Served
~7min
Avg. Workflow Build
$130
Monthly Operating Cost
24/7
Automations Running
THE PROBLEM

You're the owner,
the operator, and the admin.

01

Leads go cold because nobody followed up fast enough. Your competitor replied in 2 hours. You replied the next morning.

02

Quotes take days to send manually. By the time it's out, the client has already signed with someone else.

03

Appointments get missed because reminders are sent manually — or forgotten entirely. No-shows cost you real money.

04

Recurring revenue leaks when service contracts aren't renewed. Nobody tracked the date. Nobody followed up.

"We lose 11 jobs a week because nobody follows up on cancellations." — POOL COMPANY OWNER, SINGAPORE
WHAT WE BUILD

Automations that
work while you sleep.

Lead Follow-Up Automation

Never lose a lead to slow response again. Every enquiry gets an instant, personalised reply — with follow-up sequences that run automatically over days.

WHATSAPP EMAIL CRM SYNC

Booking & Reminder Systems

Automated confirmation messages, 24-hour reminders, and post-visit follow-ups — all sent without any manual effort from your team.

SCHEDULING SMS WHATSAPP

Instant Quote Generation

Turn a form submission into a professional quote PDF sent to the client's inbox within 2 minutes. No manual spreadsheet work required.

PDF AUTO-GEN PRICING LOGIC EMAIL

Contract Renewal Sequences

Track every service contract expiry date and automatically notify clients with renewal offers — weeks before they even think about cancelling.

RECURRING REV RETENTION CRM

Operations Workflow Design

Map and automate your full operations — from first enquiry to final invoice. We document, design, and deploy the complete workflow architecture.

PROCESS DESIGN N8N INTEGRATION

AI-Powered Client Communication

Deploy AI agents that handle routine client questions, collect information, and triage enquiries — freeing your team for high-value work only.

AI AGENT WHATSAPP BOT GPT-4
INDUSTRIES

Built for these
Singapore businesses.

01 Aircon & HVAC Contract renewals, technician dispatch, service reminders — all automated. HIGH ROI
02 Catering Companies Instant quotes, dietary collection, pre-event reminders, follow-up sequences. FAST CLOSE
03 ID & Renovation Firms Lead response, consultation booking, project milestone updates to clients. TRUST SIGNAL
04 Tuition Centres Trial enquiry flows, fee reminders, parent communication — all on autopilot. HIGH VOLUME
05 Pet Grooming & Boarding Booking confirmations, vaccination reminders, post-visit follow-ups. RETENTION
06 Electricians & Contractors Lead auto-reply, site visit scheduling, quote follow-up, review requests. QUICK WIN
07 Car Battery & Roadside Post-job follow-up, battery lifecycle reminders, missed call auto-response. RECURRING
OUR WORK

Real problems.
Real results.

CATERING
WORKFLOW AUTOMATION

Instant Quote System for Catering Co.

A mid-sized catering company was losing jobs to competitors who responded faster. Quotes took 1–2 days to send manually.

2min
Quote turnaround
127
Enquiries/month automated
94%
Same-day response rate
AIRCON
CONTRACT RETENTION

Contract Renewal Automation for Aircon Firm

Owner-run aircon company with 200+ contract customers had no system to track expiry dates. Renewals were forgotten, revenue leaked silently.

200+
Contracts tracked
0
Manual reminders sent
$0
Extra headcount cost
ID FIRM
LEAD MANAGEMENT

Lead Response System for Renovation Firm

A boutique ID firm was losing Qanvast leads to competitors who responded within the hour. Their response time averaged 6+ hours.

<5min
Lead response time
3x
Consultation bookings
TUITION
OPERATIONS AUTOMATION

Full Admin Automation for Tuition Centre

Centre owner spending 10+ hours/week on manual fee reminders, trial follow-ups, and parent communication across WhatsApp and email.

10hrs
Admin saved per week
100%
Fee reminders automated
HOW IT WORKS

From discovery to
live in a week.

01

Discovery Call

We ask one question: what's the most annoying part of your admin day? 15 minutes. No pitch. Just listening.

02

Live Build

We build the automation in front of you using real data from your business. Average build time: under 30 minutes.

03

Deploy & Test

We deploy to your live environment and run it through real test cases before handover. You see it working before you pay.

04

Ongoing Support

Monthly retainer covers monitoring, refinements, and new workflow builds as your business evolves. We stay on as your ops team.

GET STARTED

Ready to stop
doing it manually?

WHATSAPP US NOW Send an email